Kauai Exclusive Management brings decades of proven excellence in managing luxury vacation rental properties throughout the Hawaiian Islands. Our long-standing reputation is built on delivering exceptional care, operational precision, and consistently high standards for both owners and guests across intimate luxury homes and premier resort-style accommodations.
On Kauai, we specialize in overseeing premium vacation rentals in the island’s most desirable locations, from the lush North Shore communities of Hanalei and Princeville to the East Shore’s leading resorts and vacation homes. Our experience across the Hawaiian Islands has shaped a comprehensive approach to property management that balances financial stewardship, operational excellence, and elevated guest experiences.
Our reputation for excellence stems from our unwavering commitment to quality, our deep understanding of Hawaiian hospitality, and our dedication to treating each property as if it were our own. This legacy of trust and superior service continues to be the foundation of our success throughout Hawaii.
Kauai Exclusive is seeking a Trust Accounting Lead with NetSuite experience to oversee and own trust accounting operations across the portfolio. This role is responsible for ensuring accuracy, compliance, and consistency in all trust accounting functions, including reconciliations, owner reporting, and regulatory requirements.
The Trust Accounting Lead serves as the senior point of accountability for trust accounting, reviews work for accuracy, resolves discrepancies, and supports audits. This role may also guide or review the work of a Trust Accounting Representative and plays a key role in maintaining scalable, well-documented accounting processes.
This position can be remote, hybrid, or in-person, with flexibility for the right candidate.
Trust Accounting Oversight & Compliance
Own compliance of segregated trust accounts in accordance with Hawaii regulations
Perform and review monthly trust and bank reconciliations
Ensure proper handling of owner funds, guest deposits, and operational accounts
Calculate and remit Hawaii-specific taxes (e.g., GET, TAT)
Owner Reporting & Financial Accuracy
Review and finalize monthly and year-end owner statements, payouts, and 1099s
Audit reservations, payouts, and transactions for accuracy and completeness
Produce core financial and trust reports to support leadership and operations
Systems & Reconciliations
Oversee transaction flow and reconciliations in Guesty and NetSuite
Ensure accurate journal entries, mappings, and general ledger integrity
Identify and resolve discrepancies across systems and accounts
Expenses & Payments
Review and approve property-level expenses and maintenance allocations
Ensure timely and accurate payments to owners, vendors, and stakeholders
Leadership & Audit Support
Serve as escalation point for trust accounting issues and questions
Support audits through clear documentation and reconciled records
Recommend process improvements to strengthen controls and efficiency
Review or mentor Trust Accounting Representatives as needed
3+ years of trust accounting experience within property management or real estate
Hands-on NetSuite experience (required)
Experience with any STR Property Management software (Guesty strongly preferred)
Strong understanding of trust accounting principles and compliance
Proven experience with owner statements, reconciliations, and reporting
Ability to work independently in a remote or hybrid environment
Hawaii state tax preparation and reporting experience
Prior experience reviewing or leading accounting work
STR or vacation rental portfolio experience
Annual Salary: $65,000 - $75,000
Benefits:
Paid time off such as PTO, sick days, and vacation days
Health, Medical, and Dental Insurance
Vision and Drug Coverage
Temporary Disability Insurance
AFLAC Insurance
Professional development assistance